BoothOpsAn operating system, not another to-do list
BoothOps combines four powerful layers — AI planning, vendor marketplace, project workflow and analytics — purpose-built for exhibition booths.
Architecture
Four layers in one platform
AI Planning Layer
Define requirements, suggest zones, estimate complexity, flag missing data.
Vendor Marketplace
Verified Saudi vendors across booth construction, design, AV, print, furniture and logistics.
Project Workflow
Quotations, approvals, timelines, tasks, documents and delivery milestones.
Analytics Layer
Vendor performance, budget variance, event ROI, leads and cost per lead.
AI capabilities
AI that supports real operational decisions
AI Requirement Analyzer
Reviews the brief and highlights missing info, risks and required services.
AI Design Assistant
Suggests booth zones — reception, meeting, demo, lounge, branding walls.
AI Budget Predictor
Estimates likely cost based on size, scope, materials and vendor data.
AI Vendor Matching
Recommends vendors by location, rating, capacity and historical performance.
AI Risk Detection
Flags unrealistic timelines, missing approvals and high-cost items.
AI Performance Reports
Post-event ROI, lead quality and improvement recommendations.
Core features
Everything booth teams need
AI Booth Brief Builder
A guided form that produces a complete, professional booth request.
AI Booth Planner
Layout, customer journey, zones and materials aligned with event goals.
Smart Cost Estimator
Budget expectations before engaging vendors.
Vendor Directory
Saudi-based fit-out, design, AV, print, furniture and logistics partners.
RFQ Management
Structured requests, comparable responses, full audit trail.
Quotation Comparison
Compare on price, timeline, scope, inclusions, ratings and terms.
Project Dashboard
Brief → delivery in one live workspace.
Approval Workflow
Design, budget, contract, material, change and handover approvals.
Document Hub
Contracts, BOQs, invoices, designs — all stored securely.
Technology
Built as a scalable SaaS platform
Frontend
Responsive web app for exhibitors, vendors, agencies, organizers and admins.
Backend
Secure SaaS with roles, projects, vendors, RFQs, quotations and approvals.
AI Services
Brief analysis, cost estimation, vendor matching, risk detection, reporting.
Structured Data
Projects, vendors, events, quotations, tasks, files, ratings, pricing history.
Integrations
CRM, calendars, payment gateways, e-signature, accounting and event registration.
Security
Role-based access, secure file storage, audit trails and admin monitoring.