BoothOps
The AI Operating System for exhibition booths
BoothOps digitizes the full booth lifecycle — planning, pricing, sourcing, approvals, production tracking and post-event ROI — in one Saudi-built platform.
Plan. Price. Source. Build. Deliver.
Built for Saudi Arabia's expanding event & exhibition economy
The gap
The market is growing. Booth operations are still manual.
Saudi Arabia's event market is projected to grow from USD 10.3B in 2025 to USD 21.1B by 2034. Yet most booth projects are still run through WhatsApp threads, Excel sheets, and PDF quotations — with no shared visibility for exhibitors, vendors or organizers.
- Unclear pricing and inconsistent vendor quality
- Late-night approvals across WhatsApp and email
- No structured RFQ or comparable proposals
- Limited visibility on production and delivery
- No measurable post-event ROI
The Solution
One platform for the full booth lifecycle
From booth brief to dismantling, BoothOps turns a chaotic, fragmented process into a structured digital operating system.
AI Planning Layer
Define requirements, suggest booth zones, flag risks, recommend next steps.
Vendor Marketplace
Verified Saudi vendors across design, fit-out, AV, print, furniture, logistics.
Project Workflow
Quotations, approvals, milestones, documents and status — in one dashboard.
Analytics Layer
Vendor performance, budget variance, event ROI, leads and cost per lead.
How it works
From booth idea to event delivery
01
Submit booth brief
Event, venue, size, services, deadline, budget and objective.
02
AI requirement review
Missing details, risk factors, suggested zones and required vendor types.
03
Smart cost estimation
Budget range based on size, materials, location and complexity.
04
Vendor matching
Recommendations by category, rating, capacity and availability.
05
RFQ & quote comparison
Structured RFQs and side-by-side comparable proposals.
06
Project management
Design, BOQ, contract, production, install, handover, dismantle.
07
Post-event insights
Performance, vendor evaluation and ROI in one report.
Core features
A complete booth operations platform
AI Booth Brief Builder
Guided form to create a complete, professional booth request.
AI Booth Planner
Suggests layout, customer journey, zones and design direction.
Smart Cost Estimator
Early budget expectations before engaging any vendor.
Vendor Directory
Searchable Saudi network across all booth service categories.
RFQ Management
Structured quotation requests with comparable responses.
Approval Workflow
Design, budget, contract, materials and handover approvals.
Project Dashboard
Track every booth from brief to final delivery.
Document Hub
BOQs, contracts, invoices and files in one secure place.
Event ROI Analytics
Leads, cost per lead, engagement and vendor performance.
Built for
Every player in the Saudi exhibition ecosystem
Exhibitors
Clear budgets, reliable vendors, real visibility on delivery and ROI.
Learn moreFit-out Vendors
Qualified RFQs, structured briefs and faster proposal workflows.
Learn moreAgencies
Manage many clients, booths, designers and approvals in one place.
Learn moreOrganizers
Exhibitor readiness, contractor coordination and document tracking.
Learn more
On the ground
Built for Saudi's busiest event halls
From LEAP and Black Hat to Saudi Build and Cityscape, BoothOps is designed for the pace, scale and complexity of Saudi exhibitions — with bilingual workflows and local vendor coverage.
- RFFC, RICEC, Superdome ready
- Arabic & English UI
- VAT-compliant quotations
- Local vendor verification
USD 21.1B
Saudi event market by 2034
8.08%
CAGR 2026 – 2034
923
Accredited Saudi business-event venues
+32%
YoY growth in venue capacity (2025)
Build the next booth, the digital way.
Join the pilot program for Saudi exhibitors, agencies, organizers and vendors.